POSITIONS OPEN
The Alaska Center for the Blind and Visually Impaired is an Equal Opportunity Employer
Salary Range: $60,000 – $66,000 DBE
Position: Finance Director
Supervisor: Executive Director
Position(s) Supervised:
The person in this position provides on-site financial expertise in preparing projected budgets and financial reports, processing expenditures in accordance with approved category limits, and ensuring compliance with all applicable regulations and funding conditions. Fundamental to the budgeting process is attention to cost effectiveness and the long-range viability of the Center. All financial concerns are the purview of the Finance Director, including insurance and unexpected as well as budgeted facility costs, monthly and year-end reports, inventories, and audits.
All staff are expected to comply with requirements as defined in grant conditions, contract stipulations, partnership agreements, Community Rehabilitation Program Standards, and any other requisites of funding sources, inspecting, and evaluating agencies, and/or service partners.
Preferred Qualifications:
Bachelor’s Degree in Accounting, Business Administration, or related field and five (5) years of progressively responsible experience working with non-profit organizations or government/public agencies. Knowledge and use of Sage 100 Accounting System is desired. Valid Alaska Driver’s License with good driving record, proof of auto insurance, and access to use of a personal vehicle.
Minimum Qualifications:
Associate of Arts in Accounting, Business Administration, or related field and five (5) years of progressively responsible experience working with non-profit organizations or government/public agencies. Knowledge and use of Sage 100 Accounting System is desired. Valid Alaska Driver’s License with good driving record, proof of auto insurance, and access to use of a personal vehicle.
Required Knowledge, Skills, and Abilities:
Knowledge of:
accounting principles and standard operating procedures for non-profit corporations.
planning, developing, and implementing manageable budgets.
cost analysis, containment, budget preparation, and fiscal grants management.
Skill in:
operating a computerized accounting system and other office equipment.
tracking revenues and expenditures in a readily retrievable format.
working with a diverse range of individuals and vendors.
Ability to:
organize and prioritize multiple tasks and projects for maximum effectiveness and success.
work as a team member in planning and implementing tasks and projects.
meet deadlines and work under pressure.
analyze information and make timely, appropriate decisions.
demonstrate a high level of integrity, diplomacy, and initiative.
demonstrate a strong positive work ethic.
PRINCIPAL RESPONSIBILITIES
General Ledger:
1. Maintain an accurate and timely record of monthly transactions to the general ledger, including cash and in-kind receipts, payroll and payable disbursements, and any journal adjustments.
2. Reconcile bank statements to the General Ledger cash accounts on a monthly basis.
3. Monitor and reconcile general ledger asset and liability accounts on a monthly basis.
Personnel:
4. Set up computerized payroll information for new employees, modify existing information based on change in remuneration or status, and arrange for direct deposits into specified accounts.
5. Obtain information on insurance options and packages for presentation to the Finance Committee of the Board of Directors or Executive Director, as needed, prior to expiration of current benefits (including health and liability insurance).
6. Provide new and/or existing employees with information and updates on insurance benefits, assist them in completing necessary forms for submission to the agency carrier(s), and enter or change as appropriate in the computerized accounting system.
7. Prepare, process, and distribute bi-weekly payroll checks for staff based on completed Attendance Records, Leave Requests, and other related information.
8. Maintain financial personnel files on each employee and contracted personnel to include completed Attendance Records, Leave Requests, and Mileage Reports as well as information on insurance options, benefits received, pay status and changes, reimbursements, travel, and other related documentation.
9. Arrange and/or oversee the arrangement of air transportation for staff in accordance with budgetary restrictions, as needed.
10. Prepare, finalize, and submit quarterly payroll taxes to appropriate governmental agencies.
11. Prepare year-end Internal Revenue Service documentation to include W-2, W-3, 1099, and 1096 forms and provide information for auditors for preparation and submission of the annual Form 990 detailing agency financial activity.
Purchasing and Accounts Receivable:
12. Process Purchase Requisitions to local and other vendors, maintaining backup documentation for reference and following up on orders if needed and as appropriate.
13. Reconcile any discrepancies between vendor statements and agency records, prepare monthly accounts payable checks, obtain appropriate signatures, and distribute accordingly.
14. Maintain accounts receivable records and reconcile monthly.
Reports:
15. Prepare financial reports for various funding sources in compliance with agreed-upon timelines, review these with the Executive Director and Program Manager then submit accordingly.
16. Reconcile monthly, or as needed, Petty Cash, Aids and Appliances, and other such monies for inclusion in monthly financial reports.
17. Prepare materials for and attend meetings of the Finance Committee of the Board of Directors.
18. Prepare appropriate monthly financial reports for the use of the Executive Director and the Board of Directors in a timely manner.
Budgets:
19. Prepare in collaboration with staff a draft projected annual budget for review with the Executive Director before presentation to the Finance Committee.
20. Review expenditures of the approved budget on a quarterly basis.
21. Prepare the annual budget, coordinating with the Executive Director and other managers, for presentation to the Board of Directors and the State of Alaska Grants annually and prepare a budget amendment in January of each year, if necessary, and as requested.
Inventories and Audits:
22. Collect annually and maintain information on inventories of equipment and furnishings, including depreciation.
23.Ensure that an annual inventory of canes is conducted and maintained.
24. Prepare materials for independent auditors as requested and needed and review draft audit reports for completeness and accuracy.
Administration:
25. Provide information as needed in the development of supplemental sources of funding for the Center, including fee-for-services and grants.
26. Participate in the planning and coordination of Center activities aimed at client involvement and growth.[
27. Attend staff and other agency meetings and participate in training/educational opportunities whenever possible to upgrade knowledge and skills.
28. Other duties as assigned and required.